Job Description

Job Title: Administrative Specialist (Accounts Receivable)

Atlantic Tire Distributors, located in Ridgeville, SC, is currently seeking a full-time Administrative Specialist with a strong background in accounts receivable and payment processing. This role is ideal for a detail-oriented, dependable individual who thrives in a fast-paced environment and is skilled in managing financial transactions, reconciliations, and customer accounts. Full benefits offered including Medical, Dental, Vision, 401(k)+ Profit Sharing, paid holidays, vacation time, company-paid life insurance, and short-term disability. Join our team and grow your career with a company that values accuracy, integrity, and efficiency!

Summary: The Administrative Specialist will oversee front-of-house administrative operations, with a primary focus on accounts receivable functions. Working closely with the Warehouse Manager, this role ensures the location’s financial and administrative tasks are completed accurately, timely, and in alignment with company procedures.

Key Responsibilities:

1. Payment Processing & Cash Application

• Receive and process incoming payments from businesses (cash, check, credit card).
• Accurately apply payments to customer accounts in the accounting system.
• Monitor unapplied or misapplied payments and resolve discrepancies.

2. Daily Deposits & Reconciliation

• Prepare and make daily bank deposits.
• Reconcile daily payment activity with internal systems and warehouse records.
• Investigate and resolve reconciliation discrepancies.

3. Customer Account Support

• Respond to customer inquiries related to billing, payments, and account balances.
• Research and resolve account discrepancies or issues promptly and professionally.
• Work with internal teams to resolve customer concerns.

4. Internal Reporting

• Generate regular internal reports on payment activity, outstanding balances, and deposit logs.
• Assist management with financial reporting related to accounts receivable and cash flow.
• Maintain accurate logs and documentation for audit and compliance purposes.

5. Sales Support

• Collaborate with sales representatives to provide account status updates.
• Assist sales team with customer account questions, balances, and payment history.
• Help verify credit terms or payment arrangements for new and existing customers.

6. Recordkeeping & Compliance

• Maintain accurate and up-to-date customer account files and transaction records.
• Ensure compliance with company policies and procedures related to payment handling and account management.
• Support month-end close processes with accurate data entry and reconciliations.

Required Skills & Attributes:

• Organized and capable of managing multiple priorities simultaneously.
• Detail-oriented with a strong ability to detect inconsistencies.
• Reliable and punctual with a professional approach to work.
• Able to work independently with minimal supervision.
• Strong integrity and commitment to handling financial data responsibly.
• Collaborative and willing to support both customers and internal teams.

Qualifications:

• High School Diploma or GED required.
• Minimum 1 year of experience in accounts receivable or administrative support.
• Familiarity with billing, credits, payment processing, and reconciliations.
• Strong proficiency in Microsoft Office (specifically Excel and Outlook).
• Valid Driver’s License
• Must be at least 18 years of age.

VEVRAA CONTRACTOR/SUBCONTRACTOR REQUESTING PRIORITY REFERRAL OF PROTECTED VETERANS

EOE: Minorities/women/protected veterans/individuals with disabilities

EEO Policy Statement

Colony Tire Corporation provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a protected veteran in accordance with applicable federal, state and local laws. Colony Tire Corporation complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Colony Tire Corporation expressly prohibits any form of unlawful employee harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Colony Tire’s employees to perform their expected job duties is absolutely not tolerated.

View the EEO is The Law Poster.

http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

Job Tags

Similar Jobs