Bookkeeper and Office Manager Job at Imprimis Group, Dallas, TX

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  • Imprimis Group
  • Dallas, TX

Job Description

Job Title: Bookkeeper / Office Manager

Location: Dallas, TX

Job Type: Direct Hire

Reports To: Managing Partner

Experience needed: 5-10 years

Compensation : $90K

Overview:

Imprimis is seeking an experienced and detail-oriented Bookkeeper/Office Manager to manage our client’s financial operations and day-to-day office functions. The ideal candidate will have recent, hands-on experience using Centerbase for accounting and billing, as well as ADP for payroll processing. This dual-role position is critical to ensuring our firm runs smoothly and efficiently on both financial and administrative fronts.

Key Responsibilities

Bookkeeping Duties

  • Process payroll through ADP and Centerbase; create payroll journal entries and serve as the main liaison with ADP for payroll matters.
  • Manage accounts payable and receivable, including:
  • Processing vendor payments (checks, wires, ACH).
  • Posting receivables and scanning deposits to the bank.
  • Reconciling bank statements and maintaining deposit summaries with backup documentation.
  • Perform accurate coding and data entry for:
  • Deposits, vendor invoices, checks, automated payments, credit card charges, firm expenses.
  • Maintain general ledger integrity; post adjusting journal entries as needed.
  • Calculate, track, and report:
  • Monthly firm expense budgets.
  • Partner fees and distributions by profit center.
  • Profitability reports and financial summaries for firm leadership.
  • Handle quarterly medical reimbursement processes.
  • Coordinate and manage 401(k) and profit-sharing plans, including:
  • Annual reviews, maintenance of escrow accounts, and filing of Form 5500.
  • Prepare 1099 forms and support annual tax preparation with external CPA.

Office Management Duties

  • Oversee daily office operations and serve as the lead contact for staff matters.
  • Manage employee relations, including:
  • Onboarding/offboarding (ADP, healthcare, etc.).
  • Performance tracking, vacation management, and policy compliance.
  • Conflict resolution and promoting a positive workplace environment.
  • Coordinate vendor relationships and conduct service quality audits.
  • Assist with renewals for health and liability insurance policies.
  • Organize internal morale events such as holiday parties and team-building activities.
  • Support IT troubleshooting by liaising with third-party IT providers.
  • Assist with billing, invoicing, and collections processes as needed.

Qualifications

  • Proven experience with Centerbase for accounting, billing, and reporting.
  • Strong working knowledge of ADP payroll systems .
  • Minimum 5 years of bookkeeping and office management experience.
  • Proficiency in general ledger, financial reports, journal entries, and bank reconciliations.
  • High level of integrity and discretion in handling confidential information.
  • Excellent organizational and time-management skills.
  • Strong interpersonal and communication abilities, with a proactive problem-solving mindset.

Job Tags

Holiday work,

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