Bookkeeper and Office Manager Job at Imprimis Group, Dallas, TX

aFpEUkRqR0RiaEkwVjdhR29Uc2RPY2h0eEE9PQ==
  • Imprimis Group
  • Dallas, TX

Job Description

Job Title: Bookkeeper / Office Manager

Location: Dallas, TX

Job Type: Direct Hire

Reports To: Managing Partner

Experience needed: 5-10 years

Compensation : $90K

Overview:

Imprimis is seeking an experienced and detail-oriented Bookkeeper/Office Manager to manage our client’s financial operations and day-to-day office functions. The ideal candidate will have recent, hands-on experience using Centerbase for accounting and billing, as well as ADP for payroll processing. This dual-role position is critical to ensuring our firm runs smoothly and efficiently on both financial and administrative fronts.

Key Responsibilities

Bookkeeping Duties

  • Process payroll through ADP and Centerbase; create payroll journal entries and serve as the main liaison with ADP for payroll matters.
  • Manage accounts payable and receivable, including:
  • Processing vendor payments (checks, wires, ACH).
  • Posting receivables and scanning deposits to the bank.
  • Reconciling bank statements and maintaining deposit summaries with backup documentation.
  • Perform accurate coding and data entry for:
  • Deposits, vendor invoices, checks, automated payments, credit card charges, firm expenses.
  • Maintain general ledger integrity; post adjusting journal entries as needed.
  • Calculate, track, and report:
  • Monthly firm expense budgets.
  • Partner fees and distributions by profit center.
  • Profitability reports and financial summaries for firm leadership.
  • Handle quarterly medical reimbursement processes.
  • Coordinate and manage 401(k) and profit-sharing plans, including:
  • Annual reviews, maintenance of escrow accounts, and filing of Form 5500.
  • Prepare 1099 forms and support annual tax preparation with external CPA.

Office Management Duties

  • Oversee daily office operations and serve as the lead contact for staff matters.
  • Manage employee relations, including:
  • Onboarding/offboarding (ADP, healthcare, etc.).
  • Performance tracking, vacation management, and policy compliance.
  • Conflict resolution and promoting a positive workplace environment.
  • Coordinate vendor relationships and conduct service quality audits.
  • Assist with renewals for health and liability insurance policies.
  • Organize internal morale events such as holiday parties and team-building activities.
  • Support IT troubleshooting by liaising with third-party IT providers.
  • Assist with billing, invoicing, and collections processes as needed.

Qualifications

  • Proven experience with Centerbase for accounting, billing, and reporting.
  • Strong working knowledge of ADP payroll systems .
  • Minimum 5 years of bookkeeping and office management experience.
  • Proficiency in general ledger, financial reports, journal entries, and bank reconciliations.
  • High level of integrity and discretion in handling confidential information.
  • Excellent organizational and time-management skills.
  • Strong interpersonal and communication abilities, with a proactive problem-solving mindset.

Job Tags

Holiday work,

Similar Jobs

KPMG US

Senior Associate, Business Tax Services - Private Enterprise (San Francisco) Job at KPMG US

 ...Business Tax Services - Private Enterprise Join to apply for the Senior Associate, Business Tax Services - Private Enterprise role at KPMG US . About the Role KPMG is seeking a Senior Associate to join our Business Tax Services practice. This role involves providing... 

Grant Thornton (US)

Regulatory Compliance Risk Senior Associate (Internal Audit Banking) Job at Grant Thornton (US)

 ...Hybrid Role locations: Dallas and Charlotte As a Regulatory Compliance Risk Senior Associate, you will get the opportunity to grow...  ...transaction accounts, savings deposits, time deposits, prepaid cards, mortgages, home equity loans/lines of credit, credit cards, auto loans,... 

K.A. Recruiting, Inc.

Hematology / Oncology NP Job at K.A. Recruiting, Inc.

HEMATOLOGY / ONCOLOGY APP NEEDED IN SOUTHERN CALIFORNIA full time, permanent position extremely competitive pay excellent benefits ideal location in beautiful southern CA great year round weather previous experience desired DON"T WAIT! Click apply, email your updated... 

A-V Services, Inc.

Lead Audio Engineer Job at A-V Services, Inc.

 ...a leading AV company with multiple fortune 100 contracts within the financial, pharmaceutical, and computing industry, seeks a lead audio engineer (A1) to operate advanced sound systems in a corporate environment. These systems are predominantly permanent installations... 

Prime Therapeutics

Drug Information Pharmacist - Remote Job at Prime Therapeutics

 ...We do not lose sight of that. It fuels our passion and drives every decision we make.**Job Posting Title**Drug Information Pharmacist - Remote**Job Description**Performs literature research and distills findings into clinical documentation. Writes clinical monographs...